E-Way bill is a special document that transporters/drivers need to carry while moving taxable goods worth Rs. 50,000 or more from one place to another in India. E-way Bill can be generated by any registered person either using the GST portal or by any third-party software such as Gen GST. After generating the e-way bill, a unique e-way bill number (EBN) is assigned to that particular transportation.
Gen GST Software now allows you to create, verify and edit GST compliant e-way bills easily with only a few clicks and without having to visit the GSTN website. Here’s how to prepare GST e-way bill through Gen GST online application.
E-Way Bill Feature of Gen GST
The e-way bill option is available in the left sidebar of the Gen GST online application. Click on E-way bill tab to open the page. The sub-menu under E-way bill tab contains other options like Registration and Transaction details, etc. Here are various features of Gen GST e-way bill along with the step-by-step procedure for generating it.
Click on ‘Registration’ option under the e-Way bill tab on the software. It is mandatory to get registered on the system in order to generate this bill. Either supplier or recipient or transport can register and create an e-way bill for a particular movement of goods.
The ‘Registration’ option has two sub-options – Registered and Transporter
A registered taxpayer can click on ‘Registered’ tab to add new client data or modify existing data.
Click on ‘Add’ button to add new client details. A new window will open where you can enter user registration details such as GST number, name, trade name, etc. Alternatively, you can import user details directly from existing clients on the application. Click on ‘Import’ button and select the client name whose details you want to import.
Click on Save button when you are done.
Note: This is the registration for E-way bill and not for GST. For GST registration, go to ‘Registration’ tab on Gen GST application.
The second option – transporter – is for unregistered transporters who want to generate an e-way bill. Click on this option to register a new transporter account. A new window will open where you can import transporter details directly from the E-way bill site. Verify your mobile number (or other credentials) and captcha and click on Save to submit the registration details.
Users can also add new transporter or modify existing client’s data using the available option in ‘Transporter Client List’. Click on ‘Add’ button to create a new client by adding client details.
Click on ‘Import’ button to import client data from the portal.
After the user/transporter registration is completed, you can move on to add transaction details. Click on ‘Transaction’ option under ‘E Way Bill’ menu, a sub-menu will open containing options like the e-Way bill, Consolidated E Way Bill, etc.
E Way Bill Generation
Click on ‘e-Way bill’ tab under the Transaction menu. This will open a new panel where you can add/update details of new clients, e-Way bill, supplier, receiver, transaction and vehicle.
The ‘Client’ tab will be auto-selected. Here you can select the client for whom you want to create an e-Way bill.
Click on ‘Supplier’ tab. Here you can find the list of suppliers. Select the supplier name or click on ‘Add’ button to add a new supplier. You can also import supplier details by using the ‘Import’ button available at the bottom of the page. Save the details.
Click on ‘Receiver’ tab to add/import a new recipient or choose from the available list.
Now, click on ‘Transporter Details’ tab to select, view, add or modify the transporter for a particular transportation. Select the transporter from the list or click on ‘Add’ button to add the details of a new transporter. You can also import transporter details directly from the client’s list on Gen GST. Click on Save button to save the details.
Click on ‘Vehicle’ tab to add/import or modify the vehicle details. Select the vehicle from the list or click on ‘Add’ button to add new vehicle details. Click on Save button when done.
Now that you have furnished the details of the client, receiver, supplier, transporter, and vehicle, you can proceed to generate the e-Way bill.
Click on E-way bill tab from the top menu. A new panel will open that contains the list of all the e-way bills on your account. Select a particular bill to check or modify its details.
Follow these steps to generate a new e-Way bill
Step 1: Click on ‘Add’ button at the bottom of the page. Select any active user for whom you wish to generate the bill.
Step 2 – Validation: Now, click on ‘e way Bill portal’ button given at bottom left of the page. A menu will open under which click on ‘Upload’ option. A new window will open. Select the fields to validate the data. Click on ‘Validation’ button to get the data validated from the portal. Enter your GSTN credentials and captcha to log in to your portal account. After validation of the data, you can download the bill.
Step 3 – Upload: Now, upload the bill to the portal by clicking the upload button. Enter your portal credentials and captcha for verification.
The bill is generated. You can see the bill details on the screen.
Step 4 – Generation: Click on ‘Generate’ button at the bottom right of the page to generate your e-Way bill.
You can also choose to export the bill in Excel format.
The Gen GST software also lets you cancel an existing e-Way bill, modify details, extend the validity, delete a bill, update vehicle details, update transporter details and more.