How to Generate E-way Bill On The E-way Bill Portal

How to Generate E way Bill On The E way Bill Portal

What is E-Way Bill?

EWB (Electronic Way Bill) is a unique bill/document which is mandatory to carry for either inter-state or intra-state movement of goods if the goods worth more than Rs. 50,000. e waybill is quite easy to generate or canceled via Android App, SMS and through API (Site-to-Site Integration). The e way bill system is to generate a unique EBN (e-way bill number) is assigned to the distributor, recipient and the transporter.

Who Should Generate an eWay Bill?

Both the registered and unregistered transporter are able to generate the EWBs, however, it is required to have User ID / User Name and Password to log in to the portal.

The new eway Bill Portal is a platform where you can easily generate e way bills, annul the generated e-way bills, change the vehicle number on the previously issued EWBs, etc.

Validity Period of E-WayBill

The e-way bill validity depends upon the distance traveled by the goods. The EWB validity is calculated from the date & time of producing an e waybill. Validity periods listed below:

Validity of an eWay Bill

If your eway bill expires, you can be extended it within 4 hours after its expiry.

Which Documents are Required to Generate e WayBill?

Before proceeding to generate eWay Bill, here are the stipulated requirements. Just keep handy with the given information ahead of breaking into the system for GST e way bill issuing.

  • You need to e way bill registration on the EWB portal (One time process)
  • The consignment related Invoice, Challan or Bill to keep your side
  • If the way of transport is a road, keep the Vehicle number or Transporter ID
  • In case of the way of transport is air, ship, or rail, keep handy with Transporter ID, document number and the date provided in the document.

How to Create eWay Bill?

Here is a simple step-by-step guide for generating eWay Bill. After e waybill login you can generate EWB, just Follow these easy steps to produced eway bill online.

There are two methods to generate e-way bills

  1. On the Web-Based Portal
  2. Or by SMS.

Here on this post, we will be guiding you on “How to Generate eWay Bills on E-Way Bill Portal online

Generate e Way Bill Via Web Portal

Step 1:  Open www.ewaybillgst.gov.in and login to the website to get into e-way bill system.

Goods and Services Tax E-Way Bills System

To the login screen, enter the registered Username and Password then fills the Captcha code. After feeding the e way bill login credentials, click on Login tab

Step 2: At the left side of your screen, click on Generate new tab placed under E-waybill option.

E-Way bill generate New

Step 3: E-way bill entry form appears where you have to fill details of the Transaction Type, document type, no., date, etc. information. Here is the detailing:

E-Way Bill Entry Form

Transaction Type:

Choose Outward in case you are a leading supplier of consignment and

Choose Inward in case you are a leading recipient of consignment

Sub-type:

In case of Outward type transaction, the following kind of sub-type appears:

Outward type transaction kind of sub-type

In case of Inward type transaction, the following kind of sub-type appears:

e way bill generation step by step guide

Note: Here CKD/SKD stands for Complete knocked down condition / Semi knocked down condition respectively.

Document type:

Choose the relevant option from Invoice/ credit-note/ challan/ Bill of entry/ Bill, or choose “other” if your options are not on the list.

Document Number:

Feed the invoice/document no. here

Document Date:

Choose the date of challan or Invoice or Document. It is important to note down that the system doesn’t take the future date.

Read Also: HSN Code & GST Tax Rate List for General Store and Kirana Items

From/ To:

From/ To details depend upon a supplier and a recipient, So you have to enter the From/To details basis on whether you are a supplier or a receiver

e way bill generation step by step guide

Note: GSTIN number is for a registered person and if you are an unregistered supplier/recipient, you have to mention URP under the section naming GST Identification Number(GSTIN).

Item Details:

Here in item details, you have to mention the information regarding the consignment (Harmonized System Nomenclature code-wise) under this section, let me tell you about it.

  • The 1st on is “Product name” here simply enter the name of your product.
  • The 2nd is “Description”, write a little description of your product here.
  • The 3rd one is “Harmonized System Nomenclature(HSN) Code” of your product.
  • The 4th on is “Quantity”, enter the quantity of your product here.
  • If it’s in “Unit”, enter here.
  • 6th is the “Value/Taxable value” of your product.
  • 7th the Tax Rate(C+S+I+Cess): Mention CGST, SGST, and IGST tax rates in %. You also have to mention Cess tax rate (in %), if there is any charged.

e way bill generation

Note – On the EWB rollout, the details furnished here are a basis of filing entries in the corresponding GST returns on an auto-populated way.

  • Transporter details:

This field mandates to furnish information regarding the mode of transportation (Air/Road/Rail/Ship)and the estimated distance include (in KM). In addition, either of the information can be described:

transporter Doc. Number, Transporter name, transporter ID & Date.

OR

Vehicle number carrying transported. consignment.

Format: AB121234 or AB12AB1234 or AB12A1234 or ABC1234

E way Bill

Note: On the login dashboard, furnish the My master’s section in advance. This section is for the products, customers/clients, transporters and suppliers which take part in e-way bill generation frequently. After that, proceed for further filing.

Step 4: Click on Submit tab. The system automatically validates all the information provided and displays error as well, if there is any.

Read Also: Gen GST Software Review – Know Why it’s Best GST Software in India

If there is no error, the request is further advanced and the e-way bill form EWB-01 along with a relevant unique 12 digit number is being issued.

This is how the final EWB looks like:

EWB looks like

Choose conveyance with e Way Bill under GST to make the goods to be transported in a relevant selected mode and then print out the bill and keep it with the consignment.

How to Change Vehicle Number in an Existing e-Way Bill through Web Portal?

If you forgot to enter the vehicle number while creating the original e-way bill or had to change the vehicle for some reason, you can update the vehicle number in the existing bill by using the option on the portal. Here’s how.

Log in to your e-way bill portal account. Go to vehicle update option in the left sidebar. Enter the e-way bill number for which you want to update the vehicle number. The other information will be auto-populated. Now, enter the new vehicle number. If you had already entered a vehicle number in the original bill, you will also have to provide a reason as to why you want to change the vehicle. You can enter more details in the remarks field in the form. Click on ‘submit’ button when done. Upon verification, your vehicle number will be updated and you will get the confirmation message.

How to Cancel an e-Way bill through Web Portal?

Only a supplier can cancel an e-way bill, and that too only within 24 hours of creating it. Here’s how to cancel an existing e-way bill via the web portal.

Login to your e-way bill portal account. On the dashboard, click on the ‘Cancel’ option under the ‘E-Way bill’ tab in the left sidebar. On the next page, enter the 12-digit bill number which you want to cancel and click on Go. On the next page, you will have to provide a reason why you want to cancel that bill. Then, you can proceed to cancel it.

Print GST E-Way Bill:

Step 1: On the Dashboard, click on Print EWB sub-option under e-Waybill option

Step 2: Furnish the 12-digit e-way bill number provided at the time of generation and then click on Go option

Step 3: Now, choose anyone from detailed print or print button and click it

This is how you can create waybill easily by following the step-by-step procedure on the e way Bill Portal.

Generate E-Way Bill via SMS

The government has provided an alternate facility for those who do not have access to the web or desktop computer. Now, you can easily generate/reject/modify an e-way bill by simply sending an SMS from your registered mobile number.

The e-way bill SMS facility lets you quickly create an e-way bill, especially when you are in an emergency and have no time to access the web. To be able to generate an e-way bill via SMS, your mobile number must be registered for the facility. A maximum of two mobile numbers can be registered against one GSTIN for the SMS facility and both numbers must already be registered on the GST portal.

SMS Format for Generating an E-way bill

In order to get an e-way bill via SMS, the user needs to send an SMS in a specific format, as explained below, to the mobile number of the respective state in which they are registered.

There are different SMS formats for different e-way bill activities. Take a look below:

E-Way bill generate a request by suppliers (EWBG)

If you are a supplier wanting to create an e-way bill, you need to send an SMS in the following format:

EWBG TranType RecGSTIN DelPinCode InvNo InvDate TotalValue HSNCode ApprDist Vehicle

The terms here are:

TranType: Type of Transaction
RecGSTIN: Receiver GSTIN
DelPinCode: Delivery location Pincode
InvNo: Invoice number
InvDate: Invoice date
TotalValue: Total value of the supply
HSNCode: HSN code of the product being supplied
ApprDist: Approximate distance between the sender location and the receiver location
Vehicle: Vehicle number

For example, Ram is supplying goods worth Rs. 1,00,000 with HSN code – 7015, for which invoice no. is 1001 and the date is 10/7/2018, from Mumbai to Shyam in Pune. The vehicle number for this transport is MH20 W7289 and the total distance to cover is 150km. The SMS to be sent by Ram will have the following format:

“EWBG OSUP 24AACPX0991K2ZK 411006 1001 10/7/2018 100000.00 7015 150 MH20W7289”

This SMS should be sent to the registered mobile number for e-way bill facility in the Maharashtra state. You can find this number on the GSTN website.

If the format and details provided by you are correct, you will receive a reply message, as below:

“E-Way bill generated successfully. e-way bill no: _____ and date is 10/7/2018”

E-Way bill generate a request by Transporters (EWBT)

As a transporter, if you want to get an e-way bill via SMS, you need to send an SMS in the following format:

EWBT TranType SuppGSTIN RecGSTIN DelPinCode InvNo InvDate TotalValue HSNCode ApprDist Vehicle

The terms here are:

TranType: Type of Transaction
SuppGSTIN: Supplier’s GSTIN
RecGSTIN: Receiver GSTIN
DelPinCode: Delivery location Pincode
InvNo: Invoice number
InvDate: Invoice date
TotalValue: Total value of the supply
HSNCode: HSN code of the product being supplied
ApprDist: Approximate distance between the sender location and the receiver location
Vehicle: Vehicle number

Provide the correct transport details in the format mentioned above and send it to the registered number of your state. If all the information is correct, you will receive the e-way bill details shortly by SMS.

E-Way Bill vehicle update request (EWBV)

If you want to update vehicle details in an existing e-way bill, send an SMS in the following format:

EWBV EWB_NO Vehicle ReasCode

Here,
EWB_No: E-way bill number of the existing bill
Vehicle: Vehicle number of the new/updated/changes vehicle
ReasCode: Code for Reason to change

Provide the details in the correct format, as mentioned above, and send it to the registered e-way bill mobile number of your state. If the details sent by you are correct, you will receive a confirmation message shortly.

E-Way bill cancel request (EWBC)

Want to cancel an existing e-way bill via SMS? Here’s the format for this request.

EWBC EWB_NO

Here, EWB_NO is the E-way bill number of the bill that you want to cancel.

Provide the correct e-way bill number and send it to the registered number. Upon verification, your bill will be cancelled and you will receive a confirmation number.

Generating a Consolidated E-Way bill on The Portal

A consolidated e-way bill is used when transporting multiple supplies (consignments) through a single vehicle. The consolidated e-way bill can be generated on the web portal. Here’s how:

Step 1: Visit www.ewaybillgst.gov.in and e waybill log in using your details.

Step 2: At the left side of the dashboard, click on ‘Generate New’ option under the ‘Consolidated EWB’ tab.

Step 3: A form page will open where the following details are required to be filled:

  • Mode of transport – Road/Rail/Air/Ship
  • From State – State from which the transport is initiated
  • Vehicle Starts From – the place/city name
  • Vehicle No.
  • E-way bill number of the already generated e-way bill, in which you want to consolidate more details.

Once you enter the e-way bill number, the remaining details will be auto-populated. Click on Submit button to generate a consolidated bill with the new information. You can download or print the new e-way bill on the next page.