E-Way Bill is a digital document that needs to be carried by transporters while moving taxable goods worth Rs 50,000 or more in a single bill. E-Way Bill can be generated online on the e way bill portal and also through the e-Way Bill facility provided in the Gen GST software.
e-Way bill helps the government keep track of the transportation of taxable goods to ensure a smooth levy of the goods and services tax (GST). In this article, we will discuss the procedure of generating an e-way bill using the Gen GST software developed by SAG Infotech Pvt Ltd.
How to Generate GST E-way Bill via Gen GST?
Check out this video to see how to generate e way bill by using Gen GST Software
or follow the step by step process mentioned below to generate a new e-way bill.
Step 1: Modify Client details
Open Gen GST desktop software. Click on ‘e-Way bill’ option in the left sidebar. This will show the list of existing e-way bills along with details.
Click on ‘Client’ tab in the top menu to see the list of registered clients. Select a client and click on ‘Modify’ button at the bottom to modify the details of that client.
A new window will open where you can enter the new details for that client. Click on ‘Save’ button at the bottom once you are done. The details will be saved.
Step 2: Add a New Client
Go back to the client list (image1). Click on ‘Add’ button at the bottom of the window in order to add a new client. A new window will open.
Import: Select the ‘import’ radio button (at the top) if you wish to directly import the data from an existing list of clients. Select the client and click on import button.
Add: If you want to manually add a new client, select the ‘Add’ radio button at the top. A new window will open. Enter the details of the client including personal details, address, contact, GST, etc. Click on ‘Module Applicable’ tab and select e-Way bill checkbox and fill in the details. Click on ‘Save’ button when done. The new client is added.
Step 3: Creating an e-way bill
In order to create a new e-Way bill, click on the ‘e-way bill transaction’ option from the menu. A new window will open with the following tabs at the top.
- E-way bill
- Transporter Detail
Client: The first tab ‘client’ will let you select the client for which you wish to generate a new E-way bill.
Supplier: Create the supplier or add from the existing list of suppliers.
Receiver: Create the receiver or select from the existing list.
Click on ‘Transporter Detail’ tab to add the details of the transporter carrying the goods. A new panel will open. Select from the existing list of transporters.
To add a new transporter, click on ‘Add’ button at the bottom of the page. A new window will open. Add the transporter details including the name, GSTIN, Transporter ID, Address, etc. Click on ‘Save’ button when done.
Click on ‘Vehicle’ tab to select/add the details of the transporting vehicle. A new window will open. Select the vehicle from the list or click ‘Add’ button to add the details of a new vehicle.
Now, enter the vehicle details such as the vehicle no, driver name, etc. and click on ‘Save’ button.
E-way bill generation
When you have completed the details of the client, supplier, receiver, transporter and the vehicle, you can proceed to create the e-way bill by clicking on the ‘E-way bill’ tab.
A new window will open, as shown below. Click on ‘Add’ button at the bottom to add a new bill.
Select the transaction type (outward or inward). The name and GSTN details are automatically filled based on your selection of the transactions type.
Fill in the remaining details. Click on ‘Save’ button to save the bill details.
You can view the list of e-way bills by status – active, inactive, to be uploaded, canceled, and rejected – by using the filter available at the top of the page.
Now that your e-way bill is created, you can proceed to download the JSON file. Select the ‘To be uploaded’ option from the filter at the top.
Now, you will see only the new e-way bills. Select the bill you want to generate and click on the ‘Generate’ button given at the left bottom of the page. A new window will open asking you to save the e-way bill JSON file on your computer. Select the folder and click on ‘Save’ button to save the file.
A new popup will open asking you to validate the JSON file. Select the file and click on ‘Validate’ button to proceed.
After validation, an error-log file will generate showing the error records. Click on an error to see the details/log. Click on Exit button when you are done.
A popup box will appear asking you to choose from Yes or No for uploading the JSON file to the E-way bill portal. Select Yes if you want to upload the file.
A new popup will open where you have to enter your GSTN credentials and verify the captcha. Click on ‘Upload’ to upload the JSON data to the portal.
A confirmation popup will open asking you to confirm whether or not upload the data. Select Yes to confirm the upload.
Once the data is uploaded, you can see the bill details in the window. Click on ‘Generate E-way Bill’ button at the bottom to generate the e-way bill.
Click on Yes in the pop-up window to confirm.
E-way bill is generated as shown in the image below.
You can see the latest bill in the list of e-way bills.