How to Generate GST E way Bill Through Gen GST Software (Online)

How to Generate e-Way Bill Through Gen GST Software Online

E-Way bill is a special document that transporters/drivers need to carry while moving taxable goods worth Rs. 50,000 or more from one place to another in India. E-way Bill can be generated by any registered person either using the GST portal or by any third-party software such as Gen GST. After generating the e-way bill, a unique e-way bill number (EBN) is assigned to that particular transportation.

Gen GST Software now allows you to create, verify and edit GST compliant e-way bills easily with only a few clicks and without having to visit the GSTN website. Here’s how to prepare GST e-way bill through Gen GST online application.

E-Way Bill Feature of Gen GST

The e-way bill option is available in the left sidebar of the Gen GST online application. Click on E-way bill tab to open the page. The sub-menu under E-way bill tab contains other options like Registration and Transaction details, etc. Here are various features of Gen GST e-way bill along with the step-by-step procedure for generating it.

Registration

Click on ‘Registration’ option under the e-Way bill tab on the software. It is mandatory to get registered on the system in order to generate this bill. Either supplier or recipient or transport can register and create an e-way bill for a particular movement of goods.

The ‘Registration’ option has two sub-options – Registered and Transporter

Registered

A registered taxpayer can click on ‘Registered’ tab to add new client data or modify existing data.

e-Way Bill Generate with Gen GST Online 1

Click on ‘Add’ button to add new client details. A new window will open where you can enter user registration details such as GST number, name, trade name, etc. Alternatively, you can import user details directly from existing clients on the application. Click on ‘Import’ button and select the client name whose details you want to import.

Read Also: How To Generate E-way Bill On The E-way Bill Portal

Click on Save button when you are done.

e-Way Bill Generate with Gen GST Online 2

Note: This is the registration for E-way bill and not for GST. For GST registration, go to ‘Registration’ tab on Gen GST application.

Transporter

The second option – transporter – is for unregistered transporters who want to generate an e-way bill. Click on this option to register a new transporter account. A new window will open where you can import transporter details directly from the E-way bill site. Verify your mobile number (or other credentials) and captcha and click on Save to submit the registration details.

Users can also add new transporter or modify existing client’s data using the available option in ‘Transporter Client List’. Click on ‘Add’ button to create a new client by adding client details.

Click on ‘Import’ button to import client data from the portal.

e-Way Bill Generate with Gen GST Online 3

Transaction

After the user/transporter registration is completed, you can move on to add transaction details. Click on ‘Transaction’ option under ‘E Way Bill’ menu, a sub-menu will open containing options like the e-Way bill, Consolidated E Way Bill, etc.

Read Also: Features of Gen GST Software (Desktop Version)

E Way Bill Generation

Click on ‘e-Way bill’ tab under the Transaction menu. This will open a new panel where you can add/update details of new clients, e-Way bill, supplier, receiver, transaction and vehicle.

The ‘Client’ tab will be auto-selected. Here you can select the client for whom you want to create an e-Way bill.

e-Way Bill Generate with Gen GST Online 4

Click on ‘Supplier’ tab. Here you can find the list of suppliers. Select the supplier name or click on ‘Add’ button to add a new supplier. You can also import supplier details by using the ‘Import’ button available at the bottom of the page. Save the details.

e-Way Bill Generate with Gen GST Online 5

Click on ‘Receiver’ tab to add/import a new recipient or choose from the available list.

Now, click on ‘Transporter Details’ tab to select, view, add or modify the transporter for a particular transportation. Select the transporter from the list or click on ‘Add’ button to add the details of a new transporter. You can also import transporter details directly from the client’s list on Gen GST. Click on Save button to save the details.

e-Way Bill Generate with Gen GST Online 6

Click on ‘Vehicle’ tab to add/import or modify the vehicle details. Select the vehicle from the list or click on ‘Add’ button to add new vehicle details. Click on Save button when done.

e-Way Bill Generate with Gen GST Online 7

Now that you have furnished the details of the client, receiver, supplier, transporter, and vehicle, you can proceed to generate the e-Way bill.

Click on E-way bill tab from the top menu. A new panel will open that contains the list of all the e-way bills on your account. Select a particular bill to check or modify its details.

e-Way Bill Generate with Gen GST Online 8

Follow these steps to generate a new e-Way bill

Step 1: Click on ‘Add’ button at the bottom of the page. Select any active user for whom you wish to generate the bill.

Step 2 – Validation: Now, click on ‘e way Bill portal’ button given at bottom left of the page. A menu will open under which click on ‘Upload’ option. A new window will open. Select the fields to validate the data. Click on ‘Validation’ button to get the data validated from the portal. Enter your GSTN credentials and captcha to log in to your portal account. After validation of the data, you can download the bill.

e-Way Bill Generate with Gen GST Online 9

Step 3 – Upload: Now, upload the bill to the portal by clicking the upload button. Enter your portal credentials and captcha for verification.

e-Way Bill Generate with Gen GST Online 10

The bill is generated. You can see the bill details on the screen.

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Step 4 – Generation: Click on ‘Generate’ button at the bottom right of the page to generate your e-Way bill.

You can also choose to export the bill in Excel format.

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The Gen GST software also lets you cancel an existing e-Way bill, modify details, extend the validity, delete a bill, update vehicle details, update transporter details and more.

How to Generate E-way Bill On The E-way Bill Portal

How to Generate E way Bill On The E way Bill Portal

What is E-Way Bill?

EWB (Electronic Way Bill) is a unique bill/document which is mandatory to carry for either inter-state or intra-state movement of goods if the goods worth more than Rs. 50,000. e waybill is quite easy to generate or canceled via Android App, SMS and through API (Site-to-Site Integration). The e way bill system is to generate a unique EBN (e-way bill number) is assigned to the distributor, recipient and the transporter.

Who Should Generate an eWay Bill?

Both the registered and unregistered transporter are able to generate the EWBs, however, it is required to have User ID / User Name and Password to log in to the portal.

The new eway Bill Portal is a platform where you can easily generate e way bills, annul the generated e-way bills, change the vehicle number on the previously issued EWBs, etc.

Validity Period of E-WayBill

The e-way bill validity depends upon the distance traveled by the goods. The EWB validity is calculated from the date & time of producing an e waybill. Validity periods listed below:

Validity of an eWay Bill

If your eway bill expires, you can be extended it within 4 hours after its expiry.

Which Documents are Required to Generate e WayBill?

Before proceeding to generate eWay Bill, here are the stipulated requirements. Just keep handy with the given information ahead of breaking into the system for GST e way bill issuing.

  • You need to e way bill registration on the EWB portal (One time process)
  • The consignment related Invoice, Challan or Bill to keep your side
  • If the way of transport is a road, keep the Vehicle number or Transporter ID
  • In case of the way of transport is air, ship, or rail, keep handy with Transporter ID, document number and the date provided in the document.

How to Create eWay Bill?

Here is a simple step-by-step guide for generating eWay Bill. After e waybill login you can generate EWB, just Follow these easy steps to produced eway bill online.

There are two methods to generate e-way bills

  1. On the Web-Based Portal
  2. Or by SMS.

Here on this post, we will be guiding you on “How to Generate eWay Bills on E-Way Bill Portal online

Generate e Way Bill Via Web Portal

Step 1:  Open www.ewaybillgst.gov.in and login to the website to get into e-way bill system.

Goods and Services Tax E-Way Bills System

To the login screen, enter the registered Username and Password then fills the Captcha code. After feeding the e way bill login credentials, click on Login tab

Step 2: At the left side of your screen, click on Generate new tab placed under E-waybill option.

E-Way bill generate New

Step 3: E-way bill entry form appears where you have to fill details of the Transaction Type, document type, no., date, etc. information. Here is the detailing:

E-Way Bill Entry Form

Transaction Type:

Choose Outward in case you are a leading supplier of consignment and

Choose Inward in case you are a leading recipient of consignment

Sub-type:

In case of Outward type transaction, the following kind of sub-type appears:

Outward type transaction kind of sub-type

In case of Inward type transaction, the following kind of sub-type appears:

e way bill generation step by step guide

Note: Here CKD/SKD stands for Complete knocked down condition / Semi knocked down condition respectively.

Document type:

Choose the relevant option from Invoice/ credit-note/ challan/ Bill of entry/ Bill, or choose “other” if your options are not on the list.

Document Number:

Feed the invoice/document no. here

Document Date:

Choose the date of challan or Invoice or Document. It is important to note down that the system doesn’t take the future date.

Read Also: HSN Code & GST Tax Rate List for General Store and Kirana Items

From/ To:

From/ To details depend upon a supplier and a recipient, So you have to enter the From/To details basis on whether you are a supplier or a receiver

e way bill generation step by step guide

Note: GSTIN number is for a registered person and if you are an unregistered supplier/recipient, you have to mention URP under the section naming GST Identification Number(GSTIN).

Item Details:

Here in item details, you have to mention the information regarding the consignment (Harmonized System Nomenclature code-wise) under this section, let me tell you about it.

  • The 1st on is “Product name” here simply enter the name of your product.
  • The 2nd is “Description”, write a little description of your product here.
  • The 3rd one is “Harmonized System Nomenclature(HSN) Code” of your product.
  • The 4th on is “Quantity”, enter the quantity of your product here.
  • If it’s in “Unit”, enter here.
  • 6th is the “Value/Taxable value” of your product.
  • 7th the Tax Rate(C+S+I+Cess): Mention CGST, SGST, and IGST tax rates in %. You also have to mention Cess tax rate (in %), if there is any charged.

e way bill generation

Note – On the EWB rollout, the details furnished here are a basis of filing entries in the corresponding GST returns on an auto-populated way.

  • Transporter details:

This field mandates to furnish information regarding the mode of transportation (Air/Road/Rail/Ship)and the estimated distance include (in KM). In addition, either of the information can be described:

transporter Doc. Number, Transporter name, transporter ID & Date.

OR

Vehicle number carrying transported. consignment.

Format: AB121234 or AB12AB1234 or AB12A1234 or ABC1234

E way Bill

Note: On the login dashboard, furnish the My master’s section in advance. This section is for the products, customers/clients, transporters and suppliers which take part in e-way bill generation frequently. After that, proceed for further filing.

Step 4: Click on Submit tab. The system automatically validates all the information provided and displays error as well, if there is any.

Read Also: Gen GST Software Review – Know Why it’s Best GST Software in India

If there is no error, the request is further advanced and the e-way bill form EWB-01 along with a relevant unique 12 digit number is being issued.

This is how the final EWB looks like:

EWB looks like

Choose conveyance with e Way Bill under GST to make the goods to be transported in a relevant selected mode and then print out the bill and keep it with the consignment.

How to Change Vehicle Number in an Existing e-Way Bill through Web Portal?

If you forgot to enter the vehicle number while creating the original e-way bill or had to change the vehicle for some reason, you can update the vehicle number in the existing bill by using the option on the portal. Here’s how.

Log in to your e-way bill portal account. Go to vehicle update option in the left sidebar. Enter the e-way bill number for which you want to update the vehicle number. The other information will be auto-populated. Now, enter the new vehicle number. If you had already entered a vehicle number in the original bill, you will also have to provide a reason as to why you want to change the vehicle. You can enter more details in the remarks field in the form. Click on ‘submit’ button when done. Upon verification, your vehicle number will be updated and you will get the confirmation message.

How to Cancel an e-Way bill through Web Portal?

Only a supplier can cancel an e-way bill, and that too only within 24 hours of creating it. Here’s how to cancel an existing e-way bill via the web portal.

Login to your e-way bill portal account. On the dashboard, click on the ‘Cancel’ option under the ‘E-Way bill’ tab in the left sidebar. On the next page, enter the 12-digit bill number which you want to cancel and click on Go. On the next page, you will have to provide a reason why you want to cancel that bill. Then, you can proceed to cancel it.

Print GST E-Way Bill:

Step 1: On the Dashboard, click on Print EWB sub-option under e-Waybill option

Step 2: Furnish the 12-digit e-way bill number provided at the time of generation and then click on Go option

Step 3: Now, choose anyone from detailed print or print button and click it

This is how you can create waybill easily by following the step-by-step procedure on the e way Bill Portal.

Generate E-Way Bill via SMS

The government has provided an alternate facility for those who do not have access to the web or desktop computer. Now, you can easily generate/reject/modify an e-way bill by simply sending an SMS from your registered mobile number.

The e-way bill SMS facility lets you quickly create an e-way bill, especially when you are in an emergency and have no time to access the web. To be able to generate an e-way bill via SMS, your mobile number must be registered for the facility. A maximum of two mobile numbers can be registered against one GSTIN for the SMS facility and both numbers must already be registered on the GST portal.

SMS Format for Generating an E-way bill

In order to get an e-way bill via SMS, the user needs to send an SMS in a specific format, as explained below, to the mobile number of the respective state in which they are registered.

There are different SMS formats for different e-way bill activities. Take a look below:

E-Way bill generate a request by suppliers (EWBG)

If you are a supplier wanting to create an e-way bill, you need to send an SMS in the following format:

EWBG TranType RecGSTIN DelPinCode InvNo InvDate TotalValue HSNCode ApprDist Vehicle

The terms here are:

TranType: Type of Transaction
RecGSTIN: Receiver GSTIN
DelPinCode: Delivery location Pincode
InvNo: Invoice number
InvDate: Invoice date
TotalValue: Total value of the supply
HSNCode: HSN code of the product being supplied
ApprDist: Approximate distance between the sender location and the receiver location
Vehicle: Vehicle number

For example, Ram is supplying goods worth Rs. 1,00,000 with HSN code – 7015, for which invoice no. is 1001 and the date is 10/7/2018, from Mumbai to Shyam in Pune. The vehicle number for this transport is MH20 W7289 and the total distance to cover is 150km. The SMS to be sent by Ram will have the following format:

“EWBG OSUP 24AACPX0991K2ZK 411006 1001 10/7/2018 100000.00 7015 150 MH20W7289”

This SMS should be sent to the registered mobile number for e-way bill facility in the Maharashtra state. You can find this number on the GSTN website.

If the format and details provided by you are correct, you will receive a reply message, as below:

“E-Way bill generated successfully. e-way bill no: _____ and date is 10/7/2018”

E-Way bill generate a request by Transporters (EWBT)

As a transporter, if you want to get an e-way bill via SMS, you need to send an SMS in the following format:

EWBT TranType SuppGSTIN RecGSTIN DelPinCode InvNo InvDate TotalValue HSNCode ApprDist Vehicle

The terms here are:

TranType: Type of Transaction
SuppGSTIN: Supplier’s GSTIN
RecGSTIN: Receiver GSTIN
DelPinCode: Delivery location Pincode
InvNo: Invoice number
InvDate: Invoice date
TotalValue: Total value of the supply
HSNCode: HSN code of the product being supplied
ApprDist: Approximate distance between the sender location and the receiver location
Vehicle: Vehicle number

Provide the correct transport details in the format mentioned above and send it to the registered number of your state. If all the information is correct, you will receive the e-way bill details shortly by SMS.

E-Way Bill vehicle update request (EWBV)

If you want to update vehicle details in an existing e-way bill, send an SMS in the following format:

EWBV EWB_NO Vehicle ReasCode

Here,
EWB_No: E-way bill number of the existing bill
Vehicle: Vehicle number of the new/updated/changes vehicle
ReasCode: Code for Reason to change

Provide the details in the correct format, as mentioned above, and send it to the registered e-way bill mobile number of your state. If the details sent by you are correct, you will receive a confirmation message shortly.

E-Way bill cancel request (EWBC)

Want to cancel an existing e-way bill via SMS? Here’s the format for this request.

EWBC EWB_NO

Here, EWB_NO is the E-way bill number of the bill that you want to cancel.

Provide the correct e-way bill number and send it to the registered number. Upon verification, your bill will be cancelled and you will receive a confirmation number.

Generating a Consolidated E-Way bill on The Portal

A consolidated e-way bill is used when transporting multiple supplies (consignments) through a single vehicle. The consolidated e-way bill can be generated on the web portal. Here’s how:

Step 1: Visit www.ewaybillgst.gov.in and e waybill log in using your details.

Step 2: At the left side of the dashboard, click on ‘Generate New’ option under the ‘Consolidated EWB’ tab.

Step 3: A form page will open where the following details are required to be filled:

  • Mode of transport – Road/Rail/Air/Ship
  • From State – State from which the transport is initiated
  • Vehicle Starts From – the place/city name
  • Vehicle No.
  • E-way bill number of the already generated e-way bill, in which you want to consolidate more details.

Once you enter the e-way bill number, the remaining details will be auto-populated. Click on Submit button to generate a consolidated bill with the new information. You can download or print the new e-way bill on the next page.

8 Steps to Make Your Business GST-Ready

business ready for GST

Ever since the launch of GST in India, it has been the single point of conversation for common people and businesspersons in the country. Whereas businesses are worried about how to implement GST into their existing tax (accounting) system, the common man is worried whether GST will increase or decrease the tax charged on goods and services of daily use.

In this article, we will be dealing with the first problem to teach businesses how to get themselves GST-ready. The Goods and Services Tax (GST) will replace all the previous state and Center taxes such as VAT, Service tax, excise duty, etc. The biggest change will be in the way SMEs used to file tax returns for their services and supplies. Follow these tutorial steps and make your business GST-ready.

Also Read: 6 Reasons Why to become GST Partner with SAG Infotech

Some Amazing Things to Make Your Business Ready for GST

Business Registration

As per GST rules, a businessperson is required to register his/her business in every state where he has an office or any kind of place of operations. It is not mandatory to register in multiple states if you are only providing services there but do not have a business place in all those states.

Read and get informed about GST

Unless you are planning to outsource your business tax tasks to a professional, you need to get yourself familiar with the billing and e-filing processes under GST regime. Fortunately, there are several online resources including the official GST portal, GST Mobile Apps, GST Softwares, GST Blogs, tutorials, etc. where you can read more about GST to prepare yourself for the new tax mechanism.

Change your IT Systems

Update or replace your existing information technology systems for GST tax billing, invoices, and online return filing. It is also convenient to buy a GST Taxation software to automate the billing and other processes. At the least, you need to integrate your customer data, tax codes, HSN codes for your supplies, etc. into your IT operations to effectively generate GST compatible reports.

Also Read: Partnership with Gen GST: Everything You Need to Know

Classify your transactions under GST

GST has many provisions and specific rules for different goods and services. Businesses will have to classify their products and services to be taxed under the right categories and provisions. The GST rules may differ based on the type of product, location, and industry. Read about GST rates, codes, etc. for your particular products/service, or take help from a professional CA.

Upgrade your business or make changes

GST is going to impact each of your business processes, no matter the kind. You may have to upgrade or change some or all of these processes including manufacturing, supply, trade, exports, etc. The tax rates for some business processes, places and supplies may go up while for others tax rate may go down. You need to get ready for all these changes.

Change in contracts for customers and vendors

Under GST, businesses will require maintaining separate invoices and bills for the transactions that took place in different states to maintain separate credit pool for each state. It was not required in the previous tax system. Businesses are therefore needed to collect the services’ invoice in the same place where credit should be liable. This may need you to make some changes in the existing contracts of your customers and vendors.

Define new product prices

Before GST, product prices and margins for different parties used to be defined on the basis of value-added tax (VAT) applicable on the sale price. Since there will be new tax rates under GST, businesses may have to redefine the rates for their goods and services to ensure valid margins after tax deduction.

Input Tax Credits

GST also has the provisions of input tax credit that you can claim against the already paid taxes on the supply of the same commodity. The three types of GST tax, IGST, CGST, and SGST are interchangeable for tax credits.

Business can claim credit for their already tax paid stocks. Since all the new and old stocks will now be considered under GST, businesses can claim for credit against their already paid tax amounts.

It is crucial for businesses to quickly and properly implement GST into their operations as this will affect not only their own working but also the economy of the country.